Overall Time Management Method
I use a system I developed myself. It's a combination of online tools, paper, and my head.
How it Helps
I need to write things down in order to feel like I've got a handle on things. But when I write too many lists I get overwhelmed and feel like I can't get anything done because I have too much.
I used to use GTD, but I found that I spent more time managing my time management than I did doing actual work. Now, my primary focus from GTD is that I try to keep my inbox (close to) empty. I don't always succeed, but I try.
I also use tools that are available in the cloud, so that if I think of something to do or work on while I'm not at my computer, I can still access a note pad or calendar from my iPod. I have even done work on my iPod, but I don't recommend it. :-)
Advice
- don't let it become the focus. A time management system is a tool, and you should own it not the other way around
- stick with a system for a few weeks at least. You can't know if it's working after only 2 days. And the best test is when an emergency root canal forces you to cancel everything (for example) - can your time management system help you get back on track when your mind isn't on the pain?
Number 1 Priority Task (Task You Always Do)
Read and answer or file email
How to Prioritize Tasks
I give everything a mental rating of important/not important and urgent/not urgent. Those things that are important and urgent get done first.
How to Balance Time
I only have a limited amount of time to work every day (like everyone...) and so I focus on those things that are both important to me and need to be completely soon. Everything else gets lower priority.
